Frequently Asked Questions

Action 2 - Student/doctoral candidate, scholars



Applicants- Student/doctoral candidate, scholars


1. When is the individual mobility flow to start?
Student mobility must start by 31 December 2011 at the latest. Staff mobility can start at any time within the project duration. Both student and staff have to finish before end of the eligibility period.

2. Who selects students and staff for mobility flows? How can potential candidates find out about specific admission conditions and apply for an individual mobility flow? And how will they find out if they have been accepted in a mobility flow?
The selected Partnerships are responsible for the organisation, selection and the implementation of the individuals' mobility. Each Partnership establishes the mechanisms foreseen for the selection of students and staff.
Each Partnership is responsible for publishing the different mobility opportunities available within the scheme and attracts potential candidates. The availability of mobility opportunities has to be widely visible and the information easily accessible for all the targeted groups of potential candidates, not only in the partner institutions (target group I) but also in non-partner institutions (target group II and III).
These mechanisms need to demonstrate that they comply with the rules of transparency and equal treatment. Potential candidates for a scholarship (students and staff) have to submit their application directly to the partnership selected. This latter is also responsible to communicate and publish the list of candidates who will eventually participate to the mobility scheme.
In June 2010, indicatively, the list of selected Partnerships will be published on the Agency website at the following address:
3. How is "staff" defined?
Academic staff comprises teaching staff or researchers from the universities participating in the Partnership, but also university administrators (rectors, personnel in charge of cooperation offices, etc). All these categories are eligible candidates for outgoing mobility. They will have to be invited by the host institution member of the Partnership in order to perform training, teaching and/or research activities.
4. Are inter-European or inter-Third-countries mobility flows allowed?
No. The grant for individual scholarships may not be used for Individual mobility flows of Europeans between European institutions or Third-Country nationals between Third-Country institutions involved in the partnership.
5. Can students or staff benefit from more than 1 mobility flow?
No European or third-country student or staff can benefit from more than one mobility activity within the same project.
6. Can third-country nationals living in Europe apply for a mobility flow?
For target group 1 it should not be possible because students and academic staff must be registered in a third-country university.
For target group 2, the mobility is reserved to students registered in a university in their home country or to persons having obtained a first diploma in their home country. This makes it possible for the third-country nationals living in Europe if they have obtained their first higher education diploma in a university from their home country.
For target group 3, they can apply if they meet the following conditions:
  1. They have the nationality of one of the countries in the respective lot.
  2. They are in any of the conditions of vulnerability enumerated in the call ( refugee status, asylum seeker, indigenous population etc)

7. Can students spend a given period at an Associate Institution?
Yes, as long as the conditions of Action 2 are respected and as long as the academic curriculum of the students in question requires such secondment and it is clearly stated in the learning agreement. However, associates may not receive funding from the grant.
8. Can European and Third-country students/ staff receive scholarships from other Community programmes for the purpose of following an individual mobility flow?
Only one Community grant can be awarded for the purpose of implementing an action or activity. In this context, a European or Third-country student/ staff member benefiting from a mobility scholarship under the present cooperation scheme is not entitled to be awarded additional grants from other Community initiatives for the same purpose.
9. Can incoming students be charged tuition fees?
The maximum tuition fee rates will be paid directly to the Partnership as part of the mobility grant, in accordance with the rules defined in the Guidelines and the justification provided by the Partnership in its application. With the exception of small fees to cover library costs, laboratory consumables, etc. which could be charged on an equal basis as to local students, no tuition fees can be charged by the Partnership to the incoming students in addition to the fee amount already covered by the corresponding part of the grant.
10. How can students and staff obtain a visa in order to study in Europe/third countries under an individual mobility flow?
Once students and scholars have received an official confirmation from the Partnership that they have been accepted to participate in an individual mobility flow, they have to obtain a visa in their home countries via the embassies of their host country (ies).
In order to accelerate and facilitate the procedure, the selected partnerships are strongly advised to contact and liaise with the EU Delegations in the third country ( as well as the Consulates and the Embassies of the EU Member States in the countries. For Europeans the respective Ministry of Foreign Affairs or the Consulates and the Embassies of Third-countries in the EU Member States should be contacted.
It has to be borne in mind that obtaining the necessary visas can be a lengthy process. The international offices of the Universities will advise students and staff on how to proceed.
11. Are students and staff covered by an insurance scheme?
Yes, they are to be covered by a complementary sickness and accident insurance offered by the Partnership and funded with the community grant allocated to the project.